CES-2

Capital Environmental Services (CES)

Fuji Xerox passes the CES efficiency test with Smart Work Gateway

Capital Environmental Services (CES) is an IANZ Accredited laboratory offering asbestos analytical and environmental consulting services. It provides professional and recognised best practice services to homeowners, commercial property owners, businesses and corporations.

The company has 15 staff including a two-person office administration team, and is growing. All CES business documentation is stored in Dropbox (a leading cloud-based collaboration and storage platform).

The busy admin team manages the accounts payable and receivable processing, as well as helping to generate 150-200 customer-commissioned reports every week from the information in CES’s Microsoft Access database. The report generation process was time-intensive and tedious.

Business requirement:
Streamline report generation process
Support cloud environment

Primary objective:
Upgrade office multifunction device to an 8th generation ApeosPort VI C2271 to take advantage of Fuji Xerox Smart Work Gateway.

Solution:
PDF solution
Electronic signatures
Smart Work Gateway

Outcomes:
Saved 30 hours admin time a week by simplifying report generation process
Eliminated need to scan 150-200 reports every week
Enabled creation of better quality customer-ready PDFs
Bypassed manual signature requirement
Scan are saved directly to, and can be directly printed from Dropbox
Streamlined the accounts receivable process by allowing the report and invoice to be emailed at the same time

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