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WelTec: Streamlining the Enrolment Application Process

WelTec engaged with long-time partner Fuji Xerox New Zealand to implement an online application system. Student waiting time was reduced from 20 to within 5 to 10 days of submitting their online application; paper was eliminated from the enrolment process; stationery costs are down and the school enjoyed a significant saving in postage and casual staff costs.

WelTec: Streamlining the Enrolment Application Process

WelTec engaged with long-time partner Fuji Xerox New Zealand to implement an online application system.

WelTec (Wellington Institute of Technology) has held an important place in the region for over 100 years. They offer over 150 full time, part time, short and online courses to around 11,000 students each year.

Until 2012, WelTec manually processed over 10,000 enrolment applications each year. Additional casual staff almost doubled the number of hands on deck during peak application times. As well as increasing staffing costs during peak time, the expense and effort of generating and posting out enrolment notifications over the course of a year was considerable. It was clear that the time had come to streamline the application process along with the communications around it.

WelTec engaged with long-time partner Fuji Xerox New Zealand to implement an online application system – one which could eventually integrate fully with their SMS. Fuji Xerox proposed Infiniti, a smart eform solution from business partner Intelledox.

Student waiting time was reduced from 20 to within 5 to 10 days of submitting their online application; paper was eliminated from the enrolment process; stationery costs are down and the school enjoyed a significant saving in postage and casual staff costs.