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Southern Cross Campus Steps Up to the Challenge of Streamlining their AP Process

The school has in excess of 3,500 suppliers, who between them submit around 500 invoices every month, and they were keen to improve how they were handling their incoming invoices, particularly the approval process. To streamline and smooth out Southern Cross Campus’ invoice and authorisation problems, Fuji Xerox proposed a largely automated AP process using the inbuilt workflow in DocuShare. The average time from invoice receipt to full approval went from 10 to 2 days with the new AP solution.

“Average time from invoice receipt to full approval went from 10 days to 2 days with the new DocuShare Accounts Payable (AP) solution ”

Southern Cross Campus is a composite school that caters for students in Years 1-13 in the suburb of Mangere East in South Auckland. The school’s campus covers 9 hectares and has 47 departments. It currently has 190 teachers and support staff, and a roll of 1,600 students.

The school has in excess of 3,500 suppliers, who between them submit around 500 invoices every month, and they were keen to improve how they were handling their incoming invoices, particularly the approval process. To streamline and smooth out Southern Cross Campus’ invoice and authorisation problems, Fuji Xerox proposed a largely automated AP process using the inbuilt workflow in DocuShare.

The average time from invoice receipt to full approval went from 10 to 2 days with the new AP solution. The time saved on low-value leg work is now used to support other functions within the busy AP team.

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